Sample data

Northwind Manufacturing — connect your own QuickBooks to see yours.

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InflowWatch

$6,177,000.00 in receivables — here's who to chase first

A prioritized collections worklist built from Northwind Manufacturing, Inc.'s QuickBooks data. $2,277,000.00 is overdue across 21 open invoices.

Total AR

$6,177,000.00

Total overdue

$2,277,000.00

Overdue invoices

DSO (days)

64.3

Aging summary

Current (14)$3,900,000.00

1-30 days (9)$1,275,000.00

31-60 days (6)$550,000.00

61-90 days (3)$280,000.00

90+ days (3)$172,000.00

What to do next — by account

InflowWatch doesn't just rank invoices — it reads each customer's aging and payment history and recommends the corrective action to take: credit limits, payment terms, contract changes, dunning, and escalation. You may have context we can't see (disputes, relationships), so treat these as a starting checklist.

Homestead Appliances

Chronic late

Critical

$301,000.00overdue

$301,000 overdue across 4 invoices · oldest 118 days · pays 37d late on average · chronic-late history

EscalationEscalate to recovery. The oldest balance is 118 days past due. Issue a final demand, then move to a structured payment plan or third-party collections. Review the contract's remedies (and any personal guarantee) before escalating.
Credit limitReview credit limit. Put new orders on hold and reassess Homestead Appliances's credit limit — require the $301,000 overdue balance to clear before extending further credit.
Payment termsTighten payment terms. Given an average 37-day delay, renegotiate Homestead Appliances to a deposit/prepayment, Net 15, or COD until they re-establish a clean payment record.
ContractReview the contract. At renewal, add and enforce a late-payment fee / interest clause and milestone-based billing in Homestead Appliances's contract so future slips have teeth.
DunningSend: Final notice. The next reminder for Homestead Appliances should be a final notice. If it goes unanswered within 7 days, escalate the cadence.

Beacon Power Systems

Chronic late

Critical

$180,000.00overdue

$180,000 overdue across 1 invoice · oldest 72 days · pays 54d late on average · chronic-late history

Credit limitReview credit limit. Put new orders on hold and reassess Beacon Power Systems's credit limit — require the $180,000 overdue balance to clear before extending further credit.
Payment termsTighten payment terms. Given an average 54-day delay, renegotiate Beacon Power Systems to a deposit/prepayment, Net 15, or COD until they re-establish a clean payment record.
ContractReview the contract. At renewal, add and enforce a late-payment fee / interest clause and milestone-based billing in Beacon Power Systems's contract so future slips have teeth.
DunningSend: Final notice. The next reminder for Beacon Power Systems should be a final notice. If it goes unanswered within 7 days, escalate the cadence.

Keystone Industrial

Chronic late

Critical

$95,000.00overdue

$95,000 overdue across 1 invoice · oldest 104 days · pays 78d late on average · chronic-late history

EscalationEscalate to recovery. The oldest balance is 104 days past due. Issue a final demand, then move to a structured payment plan or third-party collections. Review the contract's remedies (and any personal guarantee) before escalating.
Credit limitReview credit limit. Put new orders on hold and reassess Keystone Industrial's credit limit — require the $95,000 overdue balance to clear before extending further credit.
Payment termsTighten payment terms. Given an average 78-day delay, renegotiate Keystone Industrial to a deposit/prepayment, Net 15, or COD until they re-establish a clean payment record.
ContractReview the contract. At renewal, add and enforce a late-payment fee / interest clause and milestone-based billing in Keystone Industrial's contract so future slips have teeth.
DunningSend: Final notice. The next reminder for Keystone Industrial should be a final notice. If it goes unanswered within 7 days, escalate the cadence.

Cascade Flow Controls

Slow payer

Critical

$36,000.00overdue

$36,000 overdue across 1 invoice · oldest 132 days · pays 25d late on average

EscalationEscalate to recovery. The oldest balance is 132 days past due. Issue a final demand, then move to a structured payment plan or third-party collections. Review the contract's remedies (and any personal guarantee) before escalating.
Credit limitReview credit limit. Put new orders on hold and reassess Cascade Flow Controls's credit limit — require the $36,000 overdue balance to clear before extending further credit.
Payment termsTighten payment terms. Shorten Cascade Flow Controls's terms (e.g., Net 30 → Net 15) and offer auto-pay/ACH or a small early-payment discount to pull cash forward.
ContractReview the contract. At renewal, add and enforce a late-payment fee / interest clause and milestone-based billing in Cascade Flow Controls's contract so future slips have teeth.
DunningSend: Final notice. The next reminder for Cascade Flow Controls should be a final notice. If it goes unanswered within 7 days, escalate the cadence.

Meridian Aerospace

Chronic late

High priority

$400,000.00overdue

$400,000 overdue across 2 invoices · oldest 44 days · pays 51d late on average · chronic-late history

Credit limitReview credit limit. Put new orders on hold and reassess Meridian Aerospace's credit limit — require the $400,000 overdue balance to clear before extending further credit.
Payment termsTighten payment terms. Given an average 51-day delay, renegotiate Meridian Aerospace to a deposit/prepayment, Net 15, or COD until they re-establish a clean payment record.
ContractReview the contract. At renewal, add and enforce a late-payment fee / interest clause and milestone-based billing in Meridian Aerospace's contract so future slips have teeth.
DunningSend: Firm follow-up. The next reminder for Meridian Aerospace should be a firm follow-up. If it goes unanswered within 7 days, escalate the cadence.

ArcWeld Systems

Slow payer

High priority

$42,000.00overdue

$42,000 overdue across 1 invoice · oldest 84 days · pays 20d late on average

Credit limitReview credit limit. Put new orders on hold and reassess ArcWeld Systems's credit limit — require the $42,000 overdue balance to clear before extending further credit.
Payment termsTighten payment terms. Shorten ArcWeld Systems's terms (e.g., Net 30 → Net 15) and offer auto-pay/ACH or a small early-payment discount to pull cash forward.
DunningSend: Final notice. The next reminder for ArcWeld Systems should be a final notice. If it goes unanswered within 7 days, escalate the cadence.

+11 more flagged accounts. Connect your QuickBooks to see — and act on — every account.

Prioritized collections worklist

Locked

Ranked by amount, days overdue, and each customer's payment history — with the next reminder to send.

Keystone Industrial

Chronic late

INV-1401 · 90+ days · 104 days overdue

Next reminder: Final notice · pays 78d late on avg

$95,000.00

Priority 100

Homestead Appliances

Chronic late

INV-1402 · 90+ days · 118 days overdue

Next reminder: Final notice · pays 37d late on avg

$41,000.00

Priority 94.3

Cascade Flow Controls

Slow payer

INV-1403 · 90+ days · 132 days overdue

Next reminder: Final notice · pays 25d late on avg

$36,000.00

Priority 91.1

Beacon Power Systems

Chronic late

INV-1301 · 61-90 days · 72 days overdue

Next reminder: Final notice · pays 54d late on avg

$180,000.00

Priority 90.4

Homestead Appliances

Chronic late

INV-1302 · 61-90 days · 68 days overdue

Next reminder: Final notice · pays 37d late on avg

$58,000.00

Priority 86.3

ArcWeld Systems

Slow payer

INV-1303 · 61-90 days · 84 days overdue

Next reminder: Final notice · pays 20d late on avg

$42,000.00

Priority 81.9

Meridian Aerospace

Chronic late

INV-1201 · 31-60 days · 44 days overdue

Next reminder: Firm follow-up · pays 51d late on avg

$182,000.00

Priority 77.8

Homestead Appliances

Chronic late

INV-1204 · 31-60 days · 47 days overdue

Next reminder: Final notice · pays 37d late on avg

$84,000.00

Priority 74.3

Apex Automation Co.

Slow payer

INV-1206 · 31-60 days · 33 days overdue

Next reminder: Firm follow-up · pays 18d late on avg

$50,000.00

Priority 69.5

Tempest HVAC

Slow payer

INV-1203 · 31-60 days · 52 days overdue

Next reminder: Final notice · pays 15d late on avg

$88,000.00

Priority 68.8

ClearWater Systems

Slow payer

INV-1205 · 31-60 days · 56 days overdue

Next reminder: Final notice · pays 14d late on avg

$50,000.00

Priority 68.4

Halcyon Motion

Slow payer

INV-1202 · 31-60 days · 38 days overdue

Next reminder: Firm follow-up · pays 14d late on avg

$96,000.00

Priority 68.4

Meridian Aerospace

Chronic late

INV-1101 · 1-30 days · 12 days overdue

Next reminder: Friendly reminder · pays 51d late on avg

$218,000.00

Priority 67.8

Homestead Appliances

Chronic late

INV-1106 · 1-30 days · 26 days overdue

Next reminder: Firm follow-up · pays 37d late on avg

$118,000.00

Priority 64.3

Crestline Turbines

Slow payer

INV-1103 · 1-30 days · 18 days overdue

Next reminder: Firm follow-up · pays 11d late on avg

$174,000.00

Priority 57.8

Polar Climate Systems

Slow payer

INV-1105 · 1-30 days · 15 days overdue

Next reminder: Firm follow-up · pays 10d late on avg

$124,000.00

Priority 57.5

BlueRiver Water

Slow payer

INV-1108 · 1-30 days · 20 days overdue

Next reminder: Firm follow-up · pays 9d late on avg

$87,000.00

Priority 57.3

Ironforge Engines

Slow payer

INV-1104 · 1-30 days · 22 days overdue

Next reminder: Firm follow-up · pays 8d late on avg

$148,000.00

Priority 57

Granite Toolworks

Slow payer

INV-1107 · 1-30 days · 10 days overdue

Next reminder: Friendly reminder · pays 6d late on avg

$138,000.00

Priority 56.4

Precision Fluidics

Reliable payer

INV-1109 · 1-30 days · 6 days overdue

Next reminder: Friendly reminder · pays 4d late on avg

$72,000.00

Priority 56

Harvest AgWorks

Reliable payer

INV-1102 · 1-30 days · 8 days overdue

Next reminder: Friendly reminder · pays 4d late on avg

$196,000.00

Priority 55.9

See the full collections worklist

Enter your work email to unlock every prioritized account — including the $180,000.00 61–90 day and $95,000.00 90+ day overdue accounts — and the reminder cadence for each.

Sample data (Northwind Manufacturing).

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